Project Administrator

Responsibilities:

1. Meeting & Communication Support

• Schedule and coordinate project meetings, workshops, and review sessions.
• Prepare agendas, take accurate meeting minutes, and circulate promptly.
• Track action items and follow up with responsible parties.

2. Project Administration & Governance

• Maintain project documentation, registers, trackers, and dashboards.
• Ensure compliance with project governance standards, policies, and documentation requirements.

3. Documentation & Knowledge Management

• Maintain and update project documentation, trackers, and registers.
• Act as a project librarian, keeping SharePoint well-structured, up-to-date, and easy to navigate.

4. Stakeholder & Team Coordination

• Provide logistical and administrative support for project activities.
• Support onboarding of new team members (e.g., tool access, documentation handover).

5. General Administrative Support

• Handle procurement-related administrative tasks (e.g., raising POs, vendor coordination) when required.
• Assist with audit, compliance, and document checks.

Required Skills:

• Strong organizational skills with attention to detail and accuracy.
• Proficiency in Microsoft Office tools (Word, Excel, PowerPoint) and SharePoint.
• Familiarity with project management terminology and methodologies (Agile, Waterfall).
• Able to multitask, prioritize effectively, and work independently with minimal supervision.