Project Administrator (Construction)

Key Responsibilities

1. Project Coordination

• Support the Project Manager and site team in daily administrative tasks
• Coordinate meetings, site visits, and project schedules
• Liaise with subcontractors, suppliers, and consultants on documentation and updates

2. Document Control

• Maintain and organize project documents (drawings, contracts, permits, reports)
• Ensure proper filing, version control, and distribution of documents
• Track submissions, approvals, and correspondences

3. Procurement & Billing Support

• Assist in raising purchase orders and tracking deliveries
• Verify invoices against work done or materials supplied
• Coordinate with finance on billing, claims, and payment follow-ups

4. Reporting & Records

• Prepare weekly/monthly progress reports
• Maintain records of manpower, attendance, and site activities
• Track project milestones and update status reports

5. Compliance & Permits

• Assist in submission of permits and regulatory documentation
• Ensure compliance with safety and statutory requirements
• Maintain records for audits and inspections

6. Communication

• Act as a point of contact between office and site team
• Handle email correspondence and official documentation
• Support client and consultant communications

Requirements

• Diploma/Degree in Business Administration, Construction Management, or related field
• 1-3 years of experience in construction or project administration
• Proficient in Microsoft Office (Excel, Word, Outlook)
• Familiarity with document control systems is an advantage
• Good organizational and communication skills