Job Description
Warehouse/Inventory Control:
- Monitoring of inventory levels of both raw materials inventory and consumable items for all departments (laboratory and administrative department) to ensure timely and accurate procurement
- Make sure goods are receipted and properly stored in the warehouse (6S housekeeping)
- Perform weekly inventory replenishment of KANBAN stock system within the laboratory and ensure the system meets the laboratory's requirement - update if required
- Receiving ordered items in appropriate systems and submitting paperwork to Finance to process invoice and payment
- Submitting and tracking purchase orders in internal purchasing systems i.e. COUPA to maintain sufficient inventory levels in order to support ongoing and planned production and service
- Monthly cycle counts to ensure inventory counts are current
- Maintain inventory/purchasing modules within accounting system
- Compliance control is to be well maintained and followed
- Perform other duties as assigned
Purchasing:
- Key and central point of contact for all internal departments and external vendors regarding orders and general inquiries
- Represent department and the organization favourably and in accordance with established Company standards and associate attributes at all times
- Manages whole purchasing cycle which includes request for quotation, PO creation, PO follow up, goods receipt entry and verification of supplier invoices, perform quality check on purchase requests/orders, i.e. to prevent duplicated orders
- Continuous sourcing and identification of suppliers and vendors and negotiation with suppliers for favourable pricing and quality
- Actively participate in team and company meetings
- Create and run reports for all internal associates in regards to products, inventory levels, and costing
- Assure appropriate expense codes, and departments are assigned to each purchase order
- Demonstrate working knowledge of SOP regarding spending levels and procurement procedures
- Build rapport and maintain good relationships with suppliers and vendors
- Monitor supplier performance and ensure alignment to KPI's and product specifications
- Compliance control is to be well maintained and followed
Perform other duties as assigned
Facility/Admin:
- Principle contact and liaison between the Building Maintenance group and other department leads
- Upkeeping of company's facility - office and laboratory
- Provide full spectrum of administrate support, and coordinate with departments and offices within the group on all administrative related issues
- Perform other duties as assigned
Qualifications
- Minimum Diploma holder preferably in Science
- 1-2 years of Purchasing/Inventory experience
- High level of proficiency with Microsoft Excel, purchasing and inventory management systems
- Keenly attentive to detail, safety conscious with excellent time management and organizational skills
- Customer service focused and professional attitude
- Ability to solve problems, prioritize and multi-task
- Excellent interpersonal skills, with ability to interact effectively and work efficiently with people at all levels in an organization
- Work under supervision of management
- Excellent command of English (verbal & written communication skills)
- Ability to keep sensitive information confidential
