Key Responsibilities/Accountabilities
- Work closely with the Business Operations team to support day-to-day operational activities and ensure smooth execution of project workflows.
- Support end-to-end procurement processes for project vendor engagement, including obtaining required documentation from project teams, preparing and submitting Purchase Requisitions, tracking status, coordinating with procurement for timely Purchase Order (PO) issuance, and ensuring compliance with Delegation of Authority (DOA).
- Assist in Goods Receipt Note (GRN) creation and ensure alignment with invoices and supporting documents to facilitate timely payment processing.
- Coordinate with project teams to ensure completeness and accuracy of documentation for project setup, maintenance, and closure in accordance with governance requirements.
- Track approval workflows and proactively follow up with stakeholders to ensure timely processing and avoid operational delays.
- Support project financial coordination, including invoice tracking, budget utilization monitoring, and assisting in monthly AR/WIP reporting.
- Maintain proper documentation and records for contracts, financial data, and operational processes to ensure audit readiness and compliance.
- Liaise with internal stakeholders (project teams, procurement, and finance) to resolve operational issues and improve turnaround time.
- Support system-related activities, including SAP/D365 data entry, validation, and continuous improvement of data accuracy.
- Review and analyse project performance data on a monthly basis, and work closely with Project Managers to ensure overall project health and financial hygiene.
Requirements
Education:
- Diploma or Degree in Business Administration, Project Management, Finance, or related fields.
Required Experience:
- Minimum 1–3 years of experience in project administration, coordination, or operations support.
- Exposure to project lifecycle processes, procurement (PR/PO), or invoicing workflows is preferred.
- Experience with SAP or D365 systems will be an added advantage.
- Proficient in Microsoft Office Suite (Excel, Word, PowerPoint).
- Good communication skills and ability to work with multiple stakeholders in a project environment.
- Strong numerical aptitude with basic accounting knowledge.
- Well-organised, detail-oriented, and able to work effectively in a dynamic and fast-paced environment.
- Able to collaborate with diverse teams across local and regional offices.
- Strong analytical skills and ability to work independently to solve problems.
