Project Administration & Coordination
- Provide day-to-day administrative support the Project Managers and project teams
- Record minutes with clear notes and action tracking
- Maintain project calendars, schedules, and key milestone tracking
Document Control & Digital Systems
- Manage and maintain project documentation and client project management systems (e.g., project dashboards, document repositories, reporting tools)
- Ensure version control, proper document filing, and compliance with project protocols
- Support data integrity and audit readiness across all digital platforms
Reporting& Data Management
- Assist in preparation of project reports (weekly, monthly, and ad hoc)
- Consolidate project data, including progress updates, risk registers, and issue logs
- Track KPIs, budgets, and key deliverables using digital tools
Financial& Procurement Support
- Support procurement processes including document preparation and submission tracking
- Assist in invoice processing, cost tracking, and financial documentation
- Maintain records of contracts, variations, and approvals
Stakeholder Communication
- Act as a central coordination point for communication among internal teams, clients, and external stakeholders
- Track and follow up on action items and deliverables
- Ensure timely dissemination of information and documentation
Compliance& Governance
- Ensure adherence to company and client internal procedures and requirements
- Maintain proper documentation for audits and compliance review.
- Support implementation of project governance processes
Requirements:
- Diploma or Degree in Business Administration, Project Management, Real Estate, or related field
- 2-5 years of relevant experience in project administration, preferably in real estate, construction, or consultancy environment
- Familiarity with digital platforms or similar enterprise project management tools is an advantage
- Strong organisational and document control skills
- High attention to detail and accuracy
- Good communication and stakeholder coordination skills
- Proficient in Microsoft Office (Excel, Word, PowerPoint)
- Proficiency in project digital platforms (e.g., Aconex, Procore, BIM 360, SharePoint)
EA Personnel Name: Sharmila
EA Personnel No: R23113352
EA License No: 95C5411
