HR & Admin Executive

Job Description:

• Human Resources

• Assist in day-to-day HR functions including workforce planning, recruitment activities, employee relations, performance review processes, and learning & development initiatives.

• Manage the Time Management System (TMS) to ensure accurate timesheet consolidation, adjustments, and preparation for payroll submission.

• Handle foreign worker matters such as work pass applications/renewals, PCP, home leave arrangements, dormitory matters, and disciplinary counselling when required.

• Oversee the full employee lifecycle - onboarding, orientation, confirmations, contract changes, and exit procedures.

• Maintain and update employee records and personnel files, ensuring accuracy, confidentiality, and compliance with regulatory requirements.

• Organize staff activities, company events, and engagement programs.

• Provide HR advisory support to employees on company policies, procedures, and employment-related matters.

• Support HR digitalization initiatives, including implementation of e-forms and streamlined workflows.

• Participate in reviewing and enhancing HR processes, systems and practices for improved efficiency.

• Office Administration

• Ensure smooth daily office operations, including general upkeep, facility maintenance and workplace organization.

• Oversee office equipment and company assets to ensure they are well-maintained and serviceable.

• Manage front-desk duties - attending calls, receiving guests, and handling general enquiries.

• Contribute to the enhancement of office administration procedures and support continuous improvement efforts.

• Others

• Help to handle HR matters of our Malaysia office.

Process Payroll for Malaysia office.

Job Requirements:


Diploma or Degree in any discipline.

Experience in engineering or construction industry is an advantage.

Highly meticulous, organized, and detail-oriented.

Strong follow-up skills with a proactive approach to tasks and issues.

Good communication and interpersonal skills.

Proficient in Microsoft Office applications.

Experience with Info-Tech HRMS system will be an added advantage.

Preferred candidate with short notice.