Senior Executive, Human Resources

Fleet Ship Management Pte Ltd

Our 30-year journey rides on the passion of over 27,000 seafarers and 1,000 onshore professionals. Today, we are one of the largest independent third-party ship management companies managing over 650+ diverse types of vessels.

Headquartered in Hong Kong SAR, China, we operate on a global scale having 27 offices in 12 countries. Our client base spans over 100 world-class ship owners, including Fortune 500 companies from China, Greece, India, Japan, Korea, Netherlands, Norway, Turkey and the USA, among others.

In a shore career at FLEET, you will be working with a team of a highly passionate, self-driven and committed group of people. We aim to be a place where you can achieve your full potential, regardless of your background. We are looking for individuals who are ambitious about making a strong contribution to FLEET's short and long-term sustainable growth whether you are dealing directly with clients or working in a role supporting the business, such as technology, legal or communications.

Job Position Summary

This is an exciting opportunity for a junior HR professional with several years of hands-on experience across multiple HR disciplines who is motivated to step into a mid-level position, to be part of the global HR team of Fleet Management. As a Senior Executive, you will manage the end-to-end HR operations independently, serve as a trusted advisor to employees and be exposed to strategic HR Initiatives to strengthen organisation culture and enhance employee experience. This role offers the opportunity to build a strong foundation for long-term progression and make a meaningful impact in the second largest ship management company in the world.

This position will be hired under Fleet Ship Management Pte Ltd.

Key Roles and Responsibilities

Employee lifecycle & engagement

• Drive end to end recruitment through government portals, ensuring compliance
• Manage new joiner preboarding and onboarding formalities (e.g background checks, employment contracts, SAP
• Success Factors updates, insurance preparation, induction briefing)
• Manage promotions/PIPs, transfers and exits formalities
• Design and execute staff engagement initiatives with Regional HR Manager and SG Country Head's guidance
• Proactively gather employee feedback, identify patterns and issues to provide actionable insights to inform HR decision making and continuous improvement

HR Operations & compliance

• Provide comprehensive support to employees on all aspects of the employee lifecycle in accordance with the SG employment laws and company policies, while progressively expanding responsibilities to achieve greater impact.
• Maintain accurate and up to date employee records in SuccessFactors and ensure proper e-filing for all SG HR related matters (e.g. P-files, events)
• Manage issuance of company documents, global transfers including visa applications/renewals and coordination of expatriates travel arrangements
• Manage statutory surveys, reporting and claims to government authorities.
• Manage compensation and benefits matters (e.g. payroll, tax declaration and insurance renewals)
• Prepare HR documentation and support audit requirements
• Coordinate data collation and HR administrative tasks for Singapore and Philippines as assigned

Projects & Strategic initiatives

• Actively participate in global HR initiatives, process improvements, and employee experience projects, as assigned

Relationship

• INTERNAL: Fleet Employees, IT, India & Hong Kong HR team
• EXTERNAL: Ministry of Manpower, Maritime Port Authority, Unions

Job Experience, Functional Knowledge and Qualifications

• Minimum 5 years in HR generalist experience
• In-depth understanding of the Singapore Employment laws
• Experience in MOM work pass matters and SAP successfactors would be advantage
• Degree holder in Human Resource/ Business Administration Proficient in MS Office 365
• Excellent interpersonal and problem-solving skills
• Highly organized and detail oriented
• Demonstrated ability to work independently while collaborating effectively as a team player, manage multiple priorities and proactively foster positive relationships to mobilise stakeholders toward desired outcomes

Competencies

• Effective decision-making
• Analysis & Problem Solving
• Interacting with others
• Collaboration, inclusion & teamwork
• Listening and communicating
• Driving high quality
• Customer focus
• Planning & organizing
• Initiative
• Accountability

Fleet Management Limited is committed to diversity, equity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by local laws.