School Receptionist

1.School Term

. Required to work during School Semester 1 and 2

. Mondays to Fridays: 6:45am to 3:45pm, inclusive of 30mins lunch break

. Service not required on Saturdays, Sundays and gazetted public holidays

2.School Vacation

. Required to work during between March, September and December school holiday

. Mondays to Fridays: 7.00am to 4.00pm, inclusive of 30mins lunch break

. Service not required on Saturdays, Sundays and gazetted public holidays

3.Qualifications, Skills & Experience

1. The Personnel must at least have the following qualifications, skills and experience:

. GCE O Level

. Able to converse and write in English

. Able to use simple Microsoft applications

. Comfortable with visitors and pupils

. Recording and provision of simple first aid

2. The Personnel must have at least 5 year of experience in administration

4.Roles & Responsibilities

. Concierge services -attend to phone calls and walk-in customers (pupils, parents, public,stakeholders)

. Using messaging apps to communicate events and send remindersto parents

. Check generic emaileveryday and forward them to relevant officers within a certain timeframe

. Incoming Mail Correspondence: Record anddistribute incoming correspondence upon receipt.

. Articles - StocktakeMonitoring: Record and track all articles accurately, thensubmit to AM for end-of-term verification.

. Calling and confirming the attendance of parentvolunteers to help in school events and activities

. General administrativeduties including typing, filing, preparation of documents

. Printing of monthly CCA Instructors/Contract Staff attendance records

. Save transport approval(formSG) to shared folder.

. Ad Hoc Bus BookingCoordinator transport for Students External Activities including Monthlyverification of Ad Hoc School Bus payment

. Filing of documents suchas Bus Booking form

. Recordingstudent injuries that occur during school hours through the Unwell/InjuredStudent management system and Rendering of First Aid to pupils e.g. issuing ofpupils with plasters

. Assist in packing learningresources i.e. booklet

. Other administrativeduties as assigned by supervisor