About Sunset Hospitality Group:
Sunset Hospitality Group (SHG) is a leading multinational lifestyle hospitality group, with a wide portfolio encompassing Hotels & Resorts, Restaurants, Beach Clubs, Nightclubs, Fitness and Wellness Centres. SHG operates in 100 venues in 28 countries, with a commitment to deliver authentic and diverse hospitality experiences that bring people together, all around the world.
The Purchasing Manager responsibilities are:
1.1 Buying the best quality equipment, goods and services at the most competitive prices.
1.2 Oversees supply chain management and procurement, and must be effective at negotiating, networking and dealing with numbers, as well as dealing with other factors such as sustainability, risk management and ethical issues.
1.3 Enforce the corporate SOP's adherence and controls the purchasing department budget. Purchasing and supply management is an important role for any business or organization. A substantial percentage of revenue will be spent on buying products or services, meaning that the Purchasing Manager can make a significant difference in cost savings and profits.
Day to Day Responsibilities:
- Forecasting levels of demand for services and products to meet the business needs and keeping a constant check on stock levels.
- Conducting research to ascertain the best products and suppliers in terms of best value, delivery schedules and quality.
- Liaising between suppliers, manufacturers, relevant internal departments and customers. Identifying potential suppliers, visiting with existing suppliers, and building and maintaining good relationships with them.
- Negotiating and agreeing short and long term contracts and monitoring their progress, checking the quality of service provided; by major suppliers and small vendors ensuring the timely flow of needed materials while taking advantages of year end offers.
- Forecasting price trends and their impact on future activities.
- Giving presentations about market analysis and possible growth.
- Evaluating quotations and making recommendations based on commercial and technical factors.
- Attending meetings and trade conferences.
- Training and supervising the work of other members of staff.
- Ensures that re-ordering of stock is carried out on a timely basis as required to maintain adequate stock levels of all consumable products and timely materials.
- Participates in the creation of forecasts, and relates those to production programs and stock required for the daily production round.
- Participate in the development of specifications for equipment, products, or substitute materials.
- Overseeing the technical and QA requirements on all items (materials, components, and parts) to ensure that purchased items meet design requirements.
- Managing the shipping, handling and storage requirements on components to ensure high quality items are received and issued to the appropriate departments.
- Standardizing and managing the evaluation of replacement items for obsolete parts and component acceptability.
- Provide assistance and coordinate with the various Departments for Procurement of Common Raw Materials, and other purchases.
- Prepares, monitors and controls department business plans / budgets.
- Manages vendor documentation program, ensuring that a tracking system is in place and maintained.
- Searches on a worldwide basis for potential suppliers for the company and keeping up with market trends.
- Maintains data of all the prices approved as a record and keeps track of changes in prices frequently and updates.
- Reviews purchase orders to ensure adherence to quality and procedures.
- Oversees the purchase orders to Vendors and order acknowledgements from the Vendors.
- Follows up with Vendor for delivery and to get the material at the right time and required quantity at required locations.
- Maintains effective record keeping on all purchase orders and supplier confirmations.
- Coordinates with accounts for payment of suppliers and resolve issues if any.
- Evaluates cost and quality of goods or services.
- Monitors International Trends in Raw Material for effective negotiations.
- Continuously tries to reduce outgoing funds while not compromising on product quality.
- Cost cutting through negotiation with suppliers (domestic/foreign).
- Updating and revising existing purchasing procedures to introduce cost cutting measures.
- Researching and identifying new products and suppliers.
- Always seeking reliable vendors or suppliers to provide quality goods at reasonable prices.
- Performs other duties pertinent to this job as assigned
Requirements:
- BA degree in Business Administration from a reputable university is a plus
- Minimum 3-5 years of experience in the field of hospitality in management level
- Excellent communication and Management skills
- Excellent Interpersonal and Negotiation Skills
- Excellent computer skills, (ERP, Microsoft office)
- Strong planning and budgetary skills
- Good business awareness including external markets and competitor positions.
- Good knowledge of policies and procedures, their development and applications
