Job Summary
Administer the full spectrum of HR operational duties, including HR files and confidential record management, payroll, claims and benefits administration, employee relations, support office administration, and engagement activities and services. Participate and support the HR Manager in formulating and implementing strategic human resource programs. Also, perform office administration and facility management duties efficiently.
Job Responsibilities
1. Recruitment, Onboarding & Offboarding
- Responsible for end-to-end recruitment matters: support with talent sourcing (e.g. job postings), shortlisting (applicant screening and background checks), interview scheduling, document verification and collation, and company orientations (e.g. company tour).
- Work Passes application and renewal
- Administer employment, transfer, and promotions activities efficiently and ensure HR files and confidential records are properly kept in a safe and controlled environment.
- Support in accurately tracking and reporting on the status of the recruitment, onboarding, and confirmation process
- Creation of induction materials
- Support in the off-boarding process (e.g. exit clearance and exit interview)
2. Learning & Development
- Design, develop, and implement training frameworks and programs for employees within the approved budget, and monitor their effectiveness
- Identify the workforce learning needs through data and profiling tools and identify suitable learning programs
- Register employees for learning courses and apply for grants for learning programs
- Generate learning and post-learning reports through evaluation survey findings.
- Maintain records for audit purposes
3. HRIS
- Support and provide solutions to employee queries
- Liaise with HRIS vendor HRIS recruitment, onboarding, offboarding, Performance management, and core module.
4. Administration
- Perform general office administration duties efficiently, such as office equipment and supplies, stationeries, insurance renewal, travel arrangement, etc.
- Support to cover other duties of the HR team and support ad-hoc projects that may be assigned from time to time, including but not limited to grant applications, benefits programs, and performance management.
- Liaise with external service providers, vendors, government agencies, and other sponsors on services and supplies, grants, visas, work applications, labor matters, etc.
5. Perform other work duties as and when required.
People Requirements
- A diploma or university degree holder in business, human resource management, or in a related field is preferred.
- Minimum 5 years of work experience.
- Good verbal and written communication skills and interpersonal skills, able to work as a team player.
- Work accurately and result-driven.
- Self-directed, able to work under minimal supervision and independently.
- Immediate candidate preferred
