Key Responsibilities
Executive Support (50%)
- Serve as the MD's strategic partner and advisor
- Manage the MD's complex calendar, communications, and priorities
- Prepare briefing materials for executive meetings and presentations
- Act as a gatekeeper, prioritizing issues requiring the MD's attention
- Represent the MD in meetings when appropriate
- Draft high-level communications key pointers, meeting recaps and follow up on task
- Synthesize information and provide recommendations to the MD
- Handle administrative tasks for the MD including receipts, expense claims, and reimbursements
Projects & Initiatives (40%)
- Collaborating on cross-functional strategic projects with various departments initiated by the MD
- Monitor progress of strategic initiatives and provide regular updates
- Facilitate communication between departments on major projects
- Identify potential roadblocks and develop solutions proactively
- Analyze data and present insights to inform executive decision-making
Office & Operations Oversight (10%)
- Provide strategic direction for office operations and facilities
- Review and approve office management policies and procedures
- Oversee the Admin & Operations Executive's work and priorities
- Serve as escalation point for significant operational challenges
- Connect operational needs with strategic business objectives
Qualifications
- 5+ years of experience in executive support, business operations, or project management
- Exceptional strategic thinking and problem-solving abilities
- Outstanding written and verbal communication skills
- Strong organizational capabilities and attention to detail
- Experience managing complex projects across multiple stakeholders
- Bachelor's degree required advanced degree preferred
- Discretion with confidential information and executive matters
