Executive Assistant

1.Country Manager Support

. Manage CM's calendar, schedule meetings, and coordinate logistics.

. Organize meetings, prepare agendas, take minutes, and follow up on action items.

. Submit travel requests, expense claims, and approval processes on behalf of CM.

. Support with e-signature approvals and documentation.

. Consolidate and prepare monthly updates for Malaysia and Singapore.

. Handle confidential information with discretion and professionalism.

2.Company Secretarial Support - Malaysia & Singapore

. Liaise with company secretaries for AGM documents, DCR, annual returns, and ACRA filings.

. Coordinate with Regional Legal on director signatories and governance requirements.

3.SAP Transactions

. Process PR/PO/MIGO entries for Head Office.

. Ensure timely and accurate processing of finance-related requests.

4.Travel Administration

. Arrange domestic and international travel for MY/SG teams and regional staff.

. Manage bookings for flights, hotels, ground transport, and travel itineraries.

. Enter and maintain booking information in internal systems.

5.Reporting & Fleet Management

. Prepare weekly and month-end fleet reports, including odometer and R&M accrual reports

(Australia and vendors).

6.Contract Management

. Track customer, tenancy, and subcontractor contracts.

. Coordinate with PICs on renewals, new contracts, and related approvals.

. Liaise with Legal prior to execution and arrange stamping where necessary.

7.Communication & Engagement

. Coordinate, draft, and design the quarterly FoxBeat Newsletter using Canva.

. Support CSR/Safety events with gift/tee sourcing.

. Assist with internal communication initiatives to ensure staff engagement.

8.SharePoint & Systems Administration

. Administer and coordinate updates to MyAccess SharePoint with internal IT contacts.

. Support basic troubleshooting or escalation of system access issues for staff.

Education, Qualifications, & Skills

. Diploma/Degree in Business Administration or related field, with at least 5 years experience in

executive/administrative support.

. Strong organizational, multitasking, and prioritization skills.

. Excellent communication skills (written and verbal).

. High attention to detail and ability to handle confidential information.

. Proficiency in MS Office Suite, SAP, SharePoint, and Canva.

. Ability to work independently and proactively anticipate needs.

. Cross-cultural communication skills and experience supporting regional operations preferred

Do send us your resume directly to us [Confidential Information] or whatsapp us at +65 9488 6723