Administrative Executive

Be an integral part of a dynamic team in the creative industry! Your role is to keep the office sane and well-fed, pay our vendor on time and make sure clients pay us for our time and effort. You are the silent engine, quietly taking care of business, making sure everything runs like clockwork. Your day-to-day is pretty routine, but seldom mundane because it is quite a flux on the ground with many moving parts. You must enjoy communicating with people while understanding that your role is a solitary one. Your best trait is knowing when not to share things, as you have access to more things than most. You are also firm and decisive against anyone trying to bend the rules.

Job Description

. Responsible and ensure prompt performance of billing activities in the billing system to meet all billing timelines in an accurate manner.

. Generate and send out invoices to customers on time.

. Preparation of sales report.

. Follow up with customers for overdue debts and coordinate with billing team on disputes.

. Assist in the preparation of spreadsheets, reports and correspondence as required.

. Carry out reporting activities according to specific deadlines.

. Liaise with external vendors for billing related issues.

. Performs administrative and general office duties.

. Generate purchase orders and maintain the filing system of purchasing records.

. Replenish and manage inventory of office equipment, stationery, and pantry supplies.

Qualifications / Experience

. Diploma in Business Administration or any other equivalents qualification. An emphasis in Accounting or Finance is preferred.

. Minimum 1 years professional billing work and admin experience.

. Advanced skills using Microsoft Office Word, Excel & MYOB.

. Self-starter, proficient in time management to handle deadline pressure and multiple assignments simultaneously.

. Excellent attention to detail and organizational skills.

. Strong interpersonal skills and ability to work collaboratively in a team environment.

Send Applications To

File types accepted: .pdf, .doc. Upload a single file smaller than 5MB. If your CV/portfolio is too large, host it on an external site, such as Google Drive, WeTransfer or Dropbox, and provide a link(s) in your cover letter.