Admin Assistant

The Role

We are looking for an Admin Assistant to support our team with day-to-day HR operations, payroll, finance administration, and general office support. You will work closely withthe Strategic Finance Manager and take on real responsibility from day one.

This is a good fit if you are someone who takes initiative, keeps things organized, and is comfortable picking up new tools and ways of working.

What You Will Do

HR & Payroll

. Handle general office administration - filing, correspondence, and day-to-day operational support

. Process monthly payroll and verify calculations before submission

. Manage CPF contributions and statutory deductions

. Handle MOM work pass applications, renewals, and cancellations

. Ensure compliance with Employment Act and MOM regulations

Finance & Accounts

. Assist with accounts payable and receivable - tracking invoices and following up on payments

. Check outgoing invoices for accuracy and compliance before sending to clients

. Maintain proper filing of invoices and documents for audit and GST purposes

. Flag any discrepancies or missing documents before they become issues

General Administration

. Provide day-to-day admi support to the management team

. Maintain filing systems, trackers, and internal records

. Help prepare reports, correspondence, and internal documents

. Support process documentation - writing SOPs and keeping things organized

. Pick up ad-hoc tasks across HR, finance, and operations as needed

What We Are Looking For

. 2 - 4 years of HR and/or admin experience in Singapore

. Familiar with CPF, MOM work pass processes, and the Employment Act

. Some experience with accounts payable, receivable, or basic invoicing

. Good with people - able to work with different teams without friction

. Organized, reliable, and able to manage multiple tasks without being chased

. Not afraid to ask questions or flag issues when something doesn't look right

. Proficient in Microsoft Office and Google Workspace