Accounts/ Admin Executive

MAIN DUTIES

. Manage daily office operations including scheduling, correspondence, filing, and data entry.

. Handle incoming calls, emails, and office communications.

. Order and manage office supplies, coordinate with vendors, and oversee general facility upkeep.

. Support HR, procurement, and logistics with administrative tasks.

. Organize meetings, prepare agendas, and maintain company records.

Accounts Payable (AP):

. Receive, verify, and process supplier invoices and expense claims.

. Match purchase orders with invoices and delivery notes.

. Enter vendor bills into the accounting system and prepare payment summaries.

. Coordinate payment runs and online transfers.

. Maintain accurate vendor records and resolve payment discrepancies.

. All data entries are to be recorded in the ERP system

Accounts Receivable (AR):

. Generate and send customer invoices based on sales or delivery data.

. Record incoming payments and update the accounting system accordingly.

. Monitor accounts receivable aging and follow up on overdue payments.

. Liaise with customers to resolve billing issues or disputes.

. Assist with monthly AR reporting and reconciliations.

. All data entries are to be recorded in the ERP system