Admin (6months contract)

1. Use internal financial systems to manage purchase requests, purchase orders, goods receipts, service reports, and customer acceptance forms, ensuring timely processing and compliance with procurement procedures.

2. Maintain and update trackers such as:

   • Purchase Request/Purchase Order tracker

   • Customer Acceptance Form tracker

   • Capitalized asset tracker

   • Telecommunications tracker

   • Defects tracker

3. Coordinate security and vehicle access for deliveries and notify relevant requestors.

4. Assist with soft facilities and delivery services, including:

   • Vendor coordination for replenishments (e.g., vending machines, bottled water)

   • Pest control scheduling and follow-ups

   • Timely replacement of dust control mats

5. Liaise with cleaning teams and conduct site checks to ensure cleanliness of the building and compound.

6. Participate in weekly site inspections with operations teams and assist with VIP visit preparations.

7. Manage meeting room bookings and ensure rooms are well-maintained, including:

   • Beverage replenishments

   • Room setup for visitors

   • Snack ordering support when needed

8. Oversee maintenance and repairs of office equipment, furniture, and fittings (e.g., copiers, shredders, air purifiers).

1. At least 3 years of relevant work experience.

2. Diploma in Business Administration, Office Management, or a related field.

3. Background in office administration, procurement, property management, or soft facilities (e.g., workplace safety, pest control) is preferred.

4. Proficient in Microsoft Office applications, including Outlook, Excel, Word, and PowerPoint.

5. Familiarity with SAP is an advantage.

#LI-JACSG