Senior Finance Executive

Senior Finance Executive (Billing)

This position will be based in Singapore and will be part of the Finance team that reports to the Finance Manager. The candidate will beprimarily responsible for accurate and timely issuance of client invoices and will also do the AP processing for all vendor/supplier invoices related to the assigned clients. In addition, the candidate is responsible for any follow up reporting that is required by stakeholders for the assigned clients.

Aside to the above, the SFE will be responsible in supervising a Finance Executive (Billing) in all aspects of billing and related tasks on this process and oversee a Finance Executive (Intercompany Coordination) in all aspect of Intercompany Reporting.

Key Responsibilities:

1. Billing & AP (matching)

. Checking entries in the Finance Software (Media Ocean or any other ERP solution that is implemented) against media plans/vendor invoices.

. Ensure accuracy & completeness of documents required for client billing.

. Work with internal and external stakeholders to ensure that any discrepancies are resolved on a timely basis.

. Ensure that invoices are generated and sent to the Client based on the Client's invoicing timelines.

. Where client is a regional / global client that requires centralized billing, to work with other markets in the network to ensure that all supporting documents are in order.

. Check vendor/supplier invoices are within client's budget/billings and have necessary details needed.

. Key vendor/supplier invoices into the system

. Ensure proper documentation are submitted to Payment team for any vendor/supplier invoices.

2. Supervision

. Provides work direction and review for billing executive/s.

. Coach billing executive/s in terms of the company's billing SOP, client SOP and processes.

. Check & review invoices/credit notes raised by the billing executive/s.

. Ensure completeness and accuracy of the invoices being shared to the client.

. Ensure that all related third-party invoices are cross matched by the billing executive/s and passed to AP team for processing.

. Ensure compliance of KPI drive down by management towards the team.

. Attend WIPS, client meeting and discussion if necessary.

. Communicates with management on day-to-day issues.

. Ensure the timely submission of executive's reconciliation.

. Review reconciliation and approve adjustments via debit note & credit note.

. Review subledger reports on a quarterly basis and ensure that accounts are cleared and reconciled on a timely manner.

. Provides customer support to customers with disputes or inquiries concerning invoices or billing process.

. Guide and support the Intercompany coordinator in monthly reporting and confirmation such as SOA preparation, JV postings, email confirmations & report submission.

. Check the works of Finance Executive (Interco) on the following Interco recharges & billings, payment request, journal entries, etc.

3. Reports

. Responsible for the preparation of any WIP or Billing Report for discussion with Client / Media Teams.

. Responsible for the preparation of media actualization and forex reconciliation reports where applicable and in accordance with Client's timelines

. Where client is a regional / global client that requires centralized billing, to maintain a tracker with on time status of the different campaigns / billings / payments.

. Preparation of reports due for client or HQ submission such as but not limited to Unbilled Media Reports and Spending reports.

4. Team development

. Track subordinates KPI

. Leads team to improve billing process, communicate issues, and implement ideas.

. Conduct WIP and progress reports for subordinate.

Requirements:

. Bachelor's degree in accounting, finance, or a related field

. At least 5 years of relevant working experience with at least 2 years of supervisory experience

. Excellent interpersonal and supervisory skills.

. Ability to act with discretion, tact, and professionalism in all situations.

. Ability to prioritize and manage time appropriately.

. Extreme attention to detail.

. Self-motivated, result oriented and able to work both independently as well as part of a team hub team, local markets, and media team.

. Experience with a large customer base and high transaction volume and Intercompany reporting experience.

. Able to creatively plan and execute effectively while collaborating closely with the finance and media (operation) counterparts.

. Strong working knowledge of MS Office Excel, Power Point & Share Point and familiarity with ERP systems knowledge in Media Ocean is highly preferred.

. Great communication skills

. Good command of written and spoken English