Secretary / Admin

Secretary / Admin
3 months contract - maternity cover
Salary: $3000 max
5 days work week
9am - 6pm
Location: Cecil Street

Job Scope:
Executive Support & Office Administration:

. Full spectrum of secretarial and administrative support to the CEO and COO

. Manage the CEO and COO s daily activities, which includes calendar management and appointment coordination.

. Act as a primary point of contact between the CEO and COO with internal/external stakeholders

. Handle travel arrangements - flight reservation, hotel accommodation, visa applications, logistics etc.

. Assist in planning and organizing events, conferences, and meetings hosted or attended by the CEO and COO

. Attend to the President and CEO's personal matters, as and when required

Continuous Professional Development Administration:

. Manage classroom attendance and setup.

. Create and set up live webinars and Zoom webinars.

. Create and set up evaluation forms

. Hosting of live webinars

. Attendance taking for classroom sessions

. Download and organize recorded webinars.

. Process monthly trainer fees.

. Alignment of training materials according to slide templates, when required.

. Update quiz and exam questions on learning management platform

Administration Document Processing:

. Route documents for signing.

. Raise requisition forms (RF) and process invoices.

. Ensure all documentation is completed accurately and on time.

Collation of Course Evaluations:

. Compile feedback from course participants.

. Prepare reports based on evaluation data.

Other Ad-Hoc assignments:

. Eg. Packing of gift bags for participants

. Research and vendor sourcing, when required