Job Summary
We are seeking a highly organized and detail-oriented Administrative Assistant to join our marketing department. In this role, you will be responsible for providing essential support to the marketing team by efficiently managing meetings, event guest lists, schedules, and documents.
Job Responsibilities
1. Meeting Coordination:
- Schedule and coordinate internal and external meetings, including team meetings, client meetings, and presentations creation support.
- Arrange conference rooms, video conferencing, and necessary resources for meetings.
- Send out meeting invitations, agendas, and reminders to participants.
- Record meeting minutes and follow up on action items.
2. Event Planning Support:
- Support creating event timetable
- Send out RSVP form to guests, consolidate as guest list, and send reminders to participants
- Manage guest list including flight information, hotel check in/out dates, transportation details, and personal details
3. Department Schedule Management:
- Maintain and organize the marketing team's calendars, ensuring appointments and deadlines are met
4. General Administrative Support:
- Provide general administrative support to the marketing department, including filing, document management, and data entry.
- Handle incoming and outgoing correspondence, emails, and phone calls.
- Assist with travel arrangements and logistics for team members, if needed.
Requirements
- Proven experience as an administrative assistant or in a similar role
- Strong organizational skills and attention to detail
- Proficiency in calendar management and scheduling tools
- Excellent communication and interpersonal skills
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Ability to adapt to changing priorities and work effectively in a fast-paced environment
- High level of discretion and confidentiality
- Positive attitude and a proactive approach to problem-solving
All Successful candidates can expect a very competitive remuneration package and a comprehensive range of benefits. - Kindly email your resume in a detailed Word format to [Confidential Information]
- We regret that only shortlisted candidates will be notified
- People Profilers Pte Ltd
- Tel: 6950 9754
- EA Registration Number: R24124723
- EA License number: 02C4944
- EA Personnel: Delwin Lim Junjie
