Your tasks and responsibilities
- Provide administrative and operational support for daily team activities, including invoice checking, travel arrangements (flights, accommodation, visa) and coordinate schedules.
- Act as an admin user for our Cloud Fleet Manager (CFM) and be responsible to maintain vessel data, vessel certificates and other documentation up to date while ensuring validity, timely renewal, issuance and distribution.
- Coordinate and follow up on technical service arrangement with the team ashore and at sea to ensure timely completion and proper execution.
- Assist in planning, organising and coordinating vessel-related annual services and inspections, including life raft servicing and certificate issuance.
- Follow up on Stevedore Damages and ensure timely settlement from clients. This requires a close communication across departments, such as Operations and Accounting.
- Ensure clear and timely internal communication, including reporting potential risks and coordinating between office teams and vessels.
Preferable qualifications and requirements
- A motivated, proactive and eager character interested to be part of our Technical Team by supporting the improvement of administrative and operational structures.
- A well-structured, organized and strong communicator that is also able to coordinate multiple tasks, handle urgent operational requirements and maintain accurate records.
- Ideally experienced in administrative or operational support within the shipping or maritime industry.
- Fluent in written and spoken English, enabling clear communication and coordination with colleagues and vessels globally.
- Good command of MS Office (M365) and a distinctive systematic approach, with strong interpersonal skills and ability to work effectively in multicultural teams.
