Executive, Admin and Customer Service

, a fast-growing regional consulting firm, provides clients with an integrated suite of Smart Business Solutions, namely Accounting, Tax & Finance, Incorporation & Corporate Secretarial, Corporate Bank Account Solutions, as well as Payroll & Immigration Services.

We are looking for a highly organized and presentable Executive, Admin and Customer Service to support our Singapore operations. This role focuses on client presentation, meeting coordination, administrative support, and assisting the sales process. The ideal candidate is detail-oriented, structured, and able to communicate confidently with clients while ensuring smooth internal coordination.

About the Role

1. Client Presentation and Meeting Support (30%): You will be presenting our services to walk-in prospective clients during scheduled meetings and prepare the meeting summaries for internal follow-up.

2. Sales and Client Support (30%): You will be helping with appointment scheduling between clients and sales consultant, and preparing and sending RFQ proposal to clients.

3. Office Administration (40%): Manage day-to-day on-site office operations, including scanning, mailing, filing, record keeping, manual errands, and handling notary files or compliance-related documents.

What this role offers

1. Rewarding professional exposure: Our team development depends on how you progress your career and thus you would not be bound by organization structure. We open opportunities for the incumbent to explore various functional areas such as sales, marketing, HR and operations. Internal transfer opportunities possible subsequently.

1. Extreme ownership and autonomy: In this high growth team, you are expected to follow-through and execute tasks with full autonomy. Every member is responsible for his/her own area and results.

Core Requirements:

1. Education: Minimum High School or Diploma equivalent.

2. Core Competencies Skills: Exceptional organizational skills, strong presentation skills, and a high standard of integrity.

3. Relevant customer service or administrative experience: You shall possess a minimum 5 years of experience in customer service and administrative roles from any industry.

4. Language: Fluent in English and Chinese (read, spoken and written)

5. Work Arrangement: This is a fully on-site role work-from-home (WFH) is not applicable.

Why Join Piloto Asia:

At Piloto Asia, we believe that our people are the true pilots of our success. We provide more than just a workplace - we offer a platform for growth, collaboration, and impact. By joining us, you can expect:

1. Meaningful Impact & Empowerment - Our employees play a vital role in driving the success of entrepreneurs and businesses across Asia, enjoying the autonomy to make significant decisions and take full ownership of their results.

2. People-Centric & Collaborative Culture - We foster a human-first, supportive, and inclusive environment where every team member is treated with care and respect. Our culture values diversity, encourages open communication, and promotes cross-cultural collaboration within a dynamic, high-performing workplace.

3. Learning & Career Growth - We offer clear and accelerated career progression opportunities that exceed industry norms. Employees benefit from continuous skill development, rapid expertise growth, and potential leadership pathways, including executive-level roles as the company scales.

4. Competitive Rewards - We provide fair and attractive compensation packages alongside meaningful benefits that recognize and reward employees contributions and value.

5. Work-Life Balance & Flexibility - We prioritize employee well-being by offering flexible work arrangements, including hybrid and remote options, alongside benefits designed to support a healthy balance between work and personal life.

You'll Love Working at Piloto Asia If You:

• Value relationships over transactions

• Thrive in collaborative, fast-paced environments

• Are curious and eager to learn across disciplines

• Care about doing quality work that makes a real difference

This Might Not Be For You If You:

• Prefer a rigid 9-5 with no flexibility

• Avoid client interaction or collaboration

• Only want to work on one narrow task repeatedly

• Prioritize brand-name prestige over actual learning and impact

Join us to be at the forefront of shaping Piloto Asia's market presence while advancing your professional journey with meaningful challenges and rewarding success.

We offer attractive remuneration packages commensurate with candidates qualifications and experience.

Please send us your detailed CV at / including date of availability, current and expected salary. Only short-listed candidates will be notified for an interview.