Job Summary
You will manage clerical and administrative tasks to support office operations, coordinate purchasing and inventory activities, ensure timely receipt and inspection of goods, maintain accurate records, and collaborate with teams and stakeholders effectively.
Responsibilities
- Answer phone calls, respond to emails, and prepare office correspondence to support communication flow
- Process invoicing and monitor accounts to maintain accurate financial records
- Organize and maintain general office files, including vendor and operational documents, for easy retrieval
- Purchase office supplies, equipment, and furniture to ensure smooth office functioning
- Oversee maintenance of office facilities and equipment to sustain a safe and efficient work environment
- Liaise with delivery and warehouse teams to ensure timely receipt of goods and resolve delivery issues
- Monitor inventory levels and generate purchase orders to replenish stock promptly
- Inspect purchased products upon delivery and report any discrepancies or quality issues promptly
- Update records of purchased products to maintain accurate inventory and procurement data
- Attend and actively contribute to meetings with staff and stakeholders to support team collaboration
- Assist colleagues with tasks as needed to promote a cooperative work environment
