Job Summary
You will provide concierge and administrative support at a school, managing communications, coordinating events, handling correspondence, maintaining records, assisting with first aid, and supporting daily operational tasks to ensure smooth school functions.
Responsibilities
- Attend to phone calls and welcome walk-in visitors including pupils, parents, public, and stakeholders to provide concierge services
- Use messaging apps to communicate event details and send reminders to parents effectively
- Check and forward generic emails daily to relevant officers within specified timeframes
- Record and distribute incoming mail correspondence promptly upon receipt
- Accurately record and track stocktake of articles, then submit reports to Assistant Manager for end-of-term verification
- Call and confirm attendance of parent volunteers for school events and activities
- Perform general administrative duties including typing, filing, and preparing documents
- Print monthly attendance records for CCA instructors and contract staff
- Save transport approval forms (formSG) to shared folders for easy access
- Coordinate ad hoc bus bookings for student external activities and verify monthly bus payments
- File documents such as bus booking forms systematically
- Record student injuries occurring during school hours using the Unwell/Injured Student management system
- Provide simple first aid to pupils, such as issuing plasters when needed
- Assist in packing learning resources like booklets for distribution
- Perform other administrative duties as assigned by the supervisor
Required competencies and certifications
- GCE O Level qualification
- Proficient in English communication, both written and spoken
- Able to use basic Microsoft applications to complete administrative tasks
- Comfortable interacting with visitors and pupils in a school environment
- Skilled in recording and providing simple first aid to students
- Minimum 5 years of experience in administration
Other Information
School Term Working Hours
- Required to work during School Semester 1 and 2
- Monday to Friday, 6:45am to 3:45pm, including a 30-minute lunch break
- No work required on Saturdays, Sundays, and gazetted public holidays
School Vacation Working Hours
- Required to work during March, September, and December school holidays
- Monday to Friday, 7:00am to 4:00pm, including a 30-minute lunch break
- No work required on Saturdays, Sundays, and gazetted public holidays
