Project coordinator

Position Overview:

• The Project Coordinator is responsible for managing vendor invoice tracking and consolidation, ensuring accuracy and providing support to the INEOS Program Management Team in the preparation of customer invoices. This role involves coordinating with vendors, internal departments, and customers to ensure compliance with INEOS Program Procedures and timely payments.

Key Responsibilities:

Vendor Invoice Tracking and Consolidation:

• Track and monitor vendor invoices to ensure timely submission and resolution of discrepancies. Consolidate and reconcile vendor Invoices, Purchase Orders, and receipts to facilitate financial reporting.

Invoice Preparation and Support:

• Assist the INEOS Program Management Team in the preparation of customer invoices, including verifying pricing, quantities, and all related supporting documentation.
• Coordinate with OML, Finance, and other departments to gather necessary information and documentation for invoicing.
• Assist the INEOS Program Management Team in generating and distributing customer invoices in a timely and accurate manner, ensuring compliance with contractual terms and billing requirements.

Communication and Coordination:

• Communicate effectively with vendors, internal departments, and customers to resolve Invoice- related queries, disputes, and issues.

Provide support and assistance to customers regarding Invoice inquiries, billing disputes, and payment processing.

Record Keeping and Documentation:

• Maintain organized and accurate records of vendor invoices, customer invoices, and related financial documents.

Assist in the preparation of financial reports, analyses, and reconciliations as required by management.

Process Improvement and Compliance:

• Ensure compliance with company policies, accounting standards, and regulatory requirements related to invoicing and financial reporting.

Requirements:

• A diploma or bachelor's degree.
• Fluently in English (speaking and writing skills).
• Ability to maintain confidentiality and handle sensitive information. Strong communication, interpersonal, and customer service skills.
• Knowledge of accounting software, Microsoft Office applications, and invoice processing systems. Flexible attitude, analytical thinking & problem-solving skills.
• Prior experience in invoice processing, accounts payable/receivable, or administrative support is preferred.
• Excellent organizational, communication, and interpersonal skills.
• Ability to manage multiple tasks, prioritize workload, and meet deadlines. Adaptability and willingness to learn new processes and technologies.