Receptionist cum Admin

You will manage front desk operations, handle communications, and support administrative and HR tasks to ensure smooth office functioning and positive visitor experiences.

Responsibilities

• Greet visitors, clients, suppliers, and staff professionally to create a welcoming environment
• Answer, screen, and forward phone calls while managing switchboard and email enquiries efficiently
• Process incoming and outgoing mail and courier deliveries to maintain timely communication flow
• Manage office supplies inventory and reorder to ensure availability for daily operations
• Maintain reception area and meeting rooms in a clean and organized state for a professional appearance
• Perform filing, data entry, record-keeping, and documentation to support administrative workflows
• Assist with basic HR and administrative duties to support department needs as required
• Coordinate internal communications and facilitate collaboration between departments

Preferred competencies and qualifications

• Secondary/ITE Diploma or higher in Business Administration, Office Management, or related discipline
• 1-3 years of reception or administrative experience, preferably in manufacturing or industrial settings
• Demonstrated communication skills through effective interaction with clients and team members
• Organizational skills and attention to detail to manage multiple tasks accurately
• Ability to collaborate effectively as a team player and maintain a customer-oriented approach
• Ability to communicate in written and spoken Chinese to engage with Mandarin-speaking clients and vendors