Receptionist cum Admin Assistant

School: Haig Girls School
Location: 51 Koon Seng Road, Singapore 427072
Contract: 1 January 2027 - 31 December 2027
Option to Extend: 1 January 2028 - 31 December 2028
Employment Type: Full-Time Contract

Working Hours

During School Term

• Monday-Thursday: 6:30 AM-3:30 PM, inclusive of 30-minute lunch break
• Friday: 6:30 AM-3:00 PM, inclusive of 30-minute lunch break

During School Holidays

• Monday-Thursday: 7:00 AM-4:00 PM, inclusive of 30-minute lunch break
• Friday: 7:00 AM-3:30 PM, inclusive of 30-minute lunch break

Total: 42 hours per week, excluding lunch break.

Job Summary

Haig Girls School is seeking a Receptionist cum Admin Assistant to support the General Office, manage reception duties, assist students at the sickbay and provide administrative support for the smooth operation of the school.

Key Responsibilities

Receptionist Duties - 80%

• Provide customer service at the General Office counter.
• Attend to external and internal customers.
• Answer and direct telephone calls.
• Handle walk-in visitors and enquiries.
• Receive and attend to deliveries.
• Assist students who are unwell in the sickbay.

Administrative Duties - 20%

• Verify documents and maintain/update data records.
• Collate outgoing mail and deliveries.
• Maintain the loss and found logbook.
• Maintain office stationery stocks.
• Support sickbay management.
• Perform filing, organisation and archival of records.
• Carry out other duties assigned by the school.

Qualifications & Requirements

• Preferably minimum 4 GCE O-Level passes or equivalent..
• Strong communication and writing skills.
• Good organisation and record-keeping skills.
• Physically fit, as the role requires movement within the school compound.
• Proficient in essential computer applications, including:Microsoft WordMicrosoft ExcelMicrosoft PowerPointEmail management
• Independent and proactive in completing assigned tasks.
• First Aid certification is an advantage.
• Customer service experience is preferred.