Job Responsibilities
Front Desk & Guest Management:
- Greet and welcome guests as soon as they arrive at the office with a professional and friendly demeanor.
- Direct visitors to the appropriate person and office notify company personnel of visitor arrival.
- Answer, screen, and forward incoming phone calls on a multi-line phone system.
- Maintain office security by following safety procedures and controlling access.
Administrative & Clerical Support:
- Receive, sort, and distribute daily mail, deliveries, and couriers.
- Manage and schedule conference rooms and appointments.
- Perform clerical duties such as filing, photocopying, transcribing, and faxing.
- Maintain and order front office supplies and keep an inventory of stock.
- Ensure the reception area and conference rooms are tidy and presentable, with all necessary stationery and materials.
- Assist with ad-hoc administrative tasks and projects as assigned by the [Office Manager].
Communication & Coordination:
- Act as a central point of information for employees regarding office procedures, events, and announcements.
- Liaise with building management, vendors, and service providers as needed.
- Assist in the planning and execution of company events and meetings.
- Handle incoming telephone calls professionally and in a timely manner
Job Requirements
- Minimum NITEC certificate or equivalent
- Experience: 1-3 years of proven work experience as a Receptionist, Front Office Representative, or similar role.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
Hands-on experience with office equipment (e.g., printers, scanners, fax machines).
Communication: Excellent written and verbal communication skills. - Team player, enjoy working independently in a dynamic and fast pace environment with minimum supervision
