Project Management Officer

Responsibilities

• Work in partnership with the respective platform leads and partners in management,
• tracking and reporting of Build and Operate financials
• Support development effort charge out to projects
• Work closely with managers in preparation of resource supply & demand.
• Extract and prepare timesheet reports.
• Track against approved monthly charges and raise any discrepancies to Project
• Managers and Team Leads
• Prepare supporting documents to Finance Fixed Asset team for capital expense charge out

Support Contract Management activities :

• Contracts are processed in a timely and orderly manner (with approvals in place).
• Timely creation of Purchase Requisition (PR) in Coupa for Purchase Order (PO) issuance to vendor
• Liaise closely with internal and external stakeholders on any outstanding contracts not
• processed/signed.
• To review contracts submitted by internal and external stakeholders follows DBS
• guidelines and standards
• Liaise with internal stakeholders if Delegate of Authority (DOA) approval is not provided on time
• To ensure that all contracts processed are within budget
• To process contracts in the correct PC Code/GL/FA to avoid reclassification when
• payments are made.
• To ensure Contract Management Process (CMP) is done for all contracts more than
• $200K (with GST)
• To track and manage Master Service Agreement (MSA) renewal

Assist, advise, support and follow-up with Work Managers :-

• On project documentations, processes, reporting and usage of GENE
• Update project financials, documentation, and statuses in GENE
• Lodgment of contracts with Group Procurement Services (GPS)
• Tracking and submission of accruals to Finance, ensure all accruals are supported with valid supporting documents
• Submitting reports for management reporting for Major Projects/Programmes.
• Includes verifying the information submitted are accurate and updated correctly
• Support Build and Operate budget submissions for IBG & Future Ready platforms. Review
• the completeness of the submissions during the yearly budget exercise
• Support monthly GLAO reconciliation
• Support Strategy Cost Management (SCM) tracking and reporting

Requirements :-

• Degree / Diploma holder in Business / Finance / Accounting or equivalent
• At least 2 years of experience in banking or financial industry would be an advantage
• Proficient in MS Office, especially Excel and PowerPoint
• Good accounting knowledge in terms of financial principles
• Team player, meticulous, ability to multi-task and detailed oriented
• A fast learner, able to work with minimal supervision and basic process guides.
• Comfortable working in an extremely fast paced environment, meet deadlines and prioritise accordingly
• Critical thinking: ability to understand, dissect and analyse information

This role supports in delivering effective financial control, resource planning and management reporting. The successful candidate will partner with platform leads and internal stakeholders to ensure financial and workforce data is accurate, timely and decision-ready.

Brief Description & Responsibilities

• Manage and report Build, Maintain and Operate financials, including actuals, forecasts, budgets and variance analysis.
• Support month-end closing activities, including accruals, prepayments, balance-sheet reconciliation and flash reporting.
• Coordinate annual budgeting and periodic forecasting, including data validation, consolidation and management reporting.
• Track cost allocations, recoveries, recharges and Strategic Cost Management savings.
• Provide clear financial and workforce insights to support management decisions and governance reviews.
• Coordinate resource demand / supply planning, headcount budgeting & capacity management.
• Manage hiring requests from submission and approval through to onboarding and closure.
• Maintain accurate workforce records across relevant systems and trackers, including staff movements, work classification, team allocation and organisation records.
• Monitor hiring progress, vacancies, attrition and resource movements, escalating gaps or exceptions promptly.
• Support internal resource deployment and workforce optimisation across locations, staff types and vendors.
• Partner with teams and vendors to resolve data, process and operational issues.
• Support ad hoc analysis, reporting and management requests.

Requirements

• Degree in Accounting, Finance, Business, or a related discipline.
• At least 3 years of relevant experience in technology finance, workforce management; banking experience is preferred.
• Strong analytical and data interpretation skills, with the ability to synthesise complex financial and workforce data into meaningful insights, clear management narratives and actionable recommendations for senior management
• Advanced proficiency in Microsoft Office
• Strong stakeholder-management and communication skills, with the confidence to work across Finance, HR, technology teams and vendors.
• Highly organised, meticulous and able to manage recurring deadlines and multiple priorities.
• Able to work independently, exercise sound judgement and follow through on issues to closure.
• Thriving in a fast-paced environment.