Job Description

Job Summary

Support financial and contract management activities by collaborating with platform leads and managers to ensure accurate reporting, timely processing, and compliance with financial and contract guidelines.

Responsibilities

Collaborate with platform leads and management partners to track and report Build and Operate financials accurately
Support charging development efforts to projects by preparing and verifying related documentation
Coordinate with managers to prepare resource supply and demand forecasts
Extract and prepare timesheet reports for project tracking
Monitor approved monthly charges and escalate discrepancies to Project Managers and Team Leads
Prepare and submit supporting documents to Finance Fixed Asset team for capital expense charge-out
Ensure contracts are processed timely with proper approvals and within budget
Create Purchase Requisitions (PR) in Coupa promptly for Purchase Order (PO) issuance to vendors
Liaise with internal and external stakeholders to resolve outstanding contract processing and signing issues
Review contracts submitted by stakeholders to ensure compliance with DBS guidelines and standards
Follow up with internal stakeholders to obtain Delegate of Authority (DOA) approvals on time
Assign correct PC Code/GL/FA codes to contracts to prevent payment reclassification
Manage Contract Management Process (CMP) for contracts exceeding $200K (with GST)
Track and manage Master Service Agreement (MSA) renewals
Assist Work Managers by advising on project documentation, processes, reporting, and GENE system usage
Update project financials, documentation, and statuses in GENE accurately
Lodge contracts with Group Procurement Services (GPS) as required
Track and submit accruals to Finance with valid supporting documents
Verify accuracy and completeness of reports submitted for Major Projects/Programmes management reporting
Support Build and Operate budget submissions for IBG & Future Ready platforms and review completeness during annual budget exercises
Support monthly GLAO reconciliation activities
Support Strategy Cost Management (SCM) tracking and reporting efforts

Required competencies and certifications

Proficient in MS Office applications, especially Excel and PowerPoint
Good accounting knowledge of financial principles
Ability to multi-task, work meticulously, and collaborate effectively as a team player
Critical thinking skills to analyze and interpret information accurately
Ability to learn quickly and work independently with minimal supervision
Capability to work effectively in a fast-paced environment, meet deadlines, and prioritize tasks

Preferred competencies and qualifications