ID.Inc is in the commercial office/building interiors fit-out industry,Due to corporate expansion we are looking forsuitably experienced project coordinators to support our site Project Managers by handling administrative tasks,managing timelines, coordinating resources, maintaining project documentation, and facilitating communication to ensure projects run smoothly and stay on track. Key responsibilities include organizing meetings, preparing reports, tracking progress, and resolving blockers, all while maintaining a focus on project goals, budgets, and project-related deadlines.
Core Responsibilities
- Project Administration: Assist with managing project schedules, deadlines, and task lists.
- Documentation: Maintain and update project documents and records.
- Communication: Assist with facilitating communication among team members and stakeholders.
- Reporting: Assist with tracking project progress, preparing status reports, and highlighting potential risks or issues.
- Resource Management: Coordinate meetings, manage resources, and assist with procurement.
- Risk & Issue Management: Assist with identifying, documenting, and trackingand resolving risks.
Key Skills Needed
- Organization: Ability to manage multiple tasks and deadlines effectively.
- Communication: Good verbal and written communication skills for clear information flow.
- Time Management: Efficiently manage time and deadlines to keep projects on track.
- Technical Proficiency: Familiarity with project management software and the Microsoft Office Suite.
- Problem-Solving: Assist to find solutions to challenges that arise during the project lifecycle.
Typical Duties and Experience
- Hands on site experience of 3 years or more advantageous
- Scheduling and facilitating project meetings and taking minutes.
- Updating project plans and timelines.
- Assisting with budget tracking and resource allocation.
- Communicating project status, changes, and important updates.
- Keeping project-related paperwork organized and accessible.
