Project Coordinator

Company Overview

BLACK BOX NETWORK SERVICES SINGAPORE PTE LTD

Job Summary

Assist the project manager in coordinating project activities to ensure timely delivery of project milestones and successful achievement of client requirements.

Responsibilities

• Develop project management documents including budgets, schedules, scope statements, and project plans to support effective project execution
• Manage project administrative and financial tasks such as processing invoices, purchase orders, and inventory reports to maintain accurate project records
• Oversee the project procurement process to ensure timely acquisition of necessary resources
• Engage with project clients to assess needs, define project requirements, acceptance criteria, and establish project timelines
• Coordinate allocation of project resources to ensure team members have required tools and support at appropriate times
• Assign tasks to team members and clarify expectations regarding project milestones and deliverables
• Serve as the liaison between project teams and clients throughout the project lifecycle to facilitate communication and issue resolution
• Monitor project progress and team performance, providing regular updates to project stakeholders
• Schedule and document stakeholder meetings, generating reports to track project status and decisions
• Foster collaboration across teams to support completion of project tasks and delivery of quality outputs
• Apply experience in patching and data center environments to support technical project requirements

Required competencies:

Organizational Skills:
Essential for planning project timelines, managing resources, and keeping track of multiple tasks simultaneously.

Communication Skills:
Important for conveying clear and concise messages, listening actively, asking relevant questions, providing feedback, and resolving conflicts.

Time Management:
Critical for meeting deadlines and prioritizing tasks effectively.

Problem-Solving Skills:
Analytical thinking and a solution-oriented approach to overcome obstacles and mitigate risks.

Leadership Skills:
Ability to manage project documentation. Assist with budget preparation and ensure compliance with regulations.

Technical skills

Technical skills are specific to the project domain and scope, and they vary depending on the nature and complexity of the project. Project coordinators need to have a basic understanding of the technical aspects and requirements of the project, and be able to use the relevant tools and methods. They also need to be able to learn new skills and technologies as needed, and keep up with the latest trends and best practices. To improve your technical skills, you can enroll in courses and certifications, read books and articles, and join online communities and forums.

Certifications:

- Project Management Professional (PMP)

- Certified Associate in Project Management (CAPM)