About Ashurst
Ashurst is a leading global law firm with a history spanning 200 years and a vision to be the most progressive global law firm.
Our in-depth understanding of our clients and commitment to providing exceptional standards of service have seen us become a trusted adviser to local and global corporates, financial institutions and governments in all areas of commercial law.
With offices across the globe, we offer the reach, insight and career opportunities of a truly integrated global network that is built on our values of being passionate about quality, delivering through collaboration and thinking differently.
Our values are critical to the culture of our firm and sum up what we stand for, what makes Ashurst an exceptional place to work and what we aspire to be. For us, progressive is a mind-set, an approach to how we do things. We instinctively take a fresh perspective on situations, exploring whether there are better ways of achieving our clients goals as well as our own.
We also aim to be at the forefront of the evolution of our industry and have led the market by establishing our New Law Division (Ashurst Advance) and our Consulting Division to provide holistic legal and operational advice to our clients.
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Main responsibilities
Practice management
- Regular practice planning with lawyers to review client work.
- Efficient use of precedent databases for research, pitches, proposals, presentations and deal bibles.
- Amend documents and draft correspondence, ensuring accuracy and compliance with firm standards.
- Prepare documents, presentations and pitch materials undertake research and analysis.
- Maintain robust file management, including email filing.
- Manage, track and coordinate WIP, debtors and billing with the relevant associate/partner, including monthly billing processing (e.g., time edits, rate changes, third-party payer set-up).
- Work with Financial Management to issue timely, accurate invoices.
- Planning and circulating monthly evening roster duties.
- Deliver ad hoc projects and tasks as required by the team.
Diary / Travel management
- Active diary management and gatekeeping, including travel and resourcing. Coordinate meetings and training (rooms, invitations, resources, catering), including cross-time-zone scheduling.
- Prepare travel and briefing packs (flights, hotels, transfers, maps, client information, itinerary).
Communications Management
- Communicate directly with clients, screen calls and route enquiries appropriately.
- Monitor and manage inboxes prioritise, re-route and draft responses to reduce volume.
Business Development / Marketing
- Drive actions from client relationship plans (e.g., schedule monthly calls, follow up).
- Build networks and strong working relationships with stakeholders and client EAs/PAs.
- Maintain commercial awareness of the practice and key clients.
- Attend client meetings as needed to strengthen relationships and capture actions.
- Research and prepare client intelligence for pitches and marketing.
- Prepare client packs (reports, analytics and research).
- Create and amend animated/graphical PowerPoint presentations.
- Keep Interaction up to date coordinate lawyer updates and route to CSH.
- Coordinate and support client events (venues, invites, resources, seating, comms, presentations).
- Attend events to assist with welcoming and registration.
Risk and Control: Ensure that all activities and duties are carried out in full compliance with our regulatory requires and internal policies.
About you
- Demonstrable experience as a Legal Secretary.
- High degree of initiative, pro-activity and practical problem-solving skills, with a willingness to take ownership for the completion of tasks / projects and deliver innovative solutions to improve systems or work practices.
- Commercial acumen, with the ability to understand the commercial drivers of a legal practice, interpret data and apply client knowledge when supporting partners with practice management.
- A client focused approach including the ability to grow a network of professional relationships with counterparts in client organisations as well as with internal stakeholders and colleagues around the firm.
- Excellent organization manages competing demands and shifting priorities.
- Strong written communication skills and keen attention to detail, with the ability to draft correspondence, presentations, pitch documents and slide packs efficiently and accurately.
- Discreet and maintains strict confidentiality.
- Strong research skills (including advanced internet research) and exposure to business development.
- Strong understanding of billing procedures and and working knowledge of Elite 3E / a similar billing system.
- Advanced level skills in MS Word, Outlook, PowerPoint and Excel.
Background checks
In order to comply with regulatory and client requirements, Ashurst will undertake appropriate vetting of staff. When applicants accept a job offer, Ashurst, alongside a specialist provider, will undertake professional verification and background checks. These checks are only undertaken with consent, and in accordance with our legal and regulatory obligations.
Notice for Recruitment Agencies
Ashurst aims to fill vacancies directly whenever possible. However, if we do need to engage with agencies, we only work with those on our preferred supplier list (PSL) and will not consider unsolicited applications from agencies not on this list for this role.
