PMO/Project Admin

Responsibilities:

Project Coordination:

. Coordinate project schedules, timelines, and resources.

. Track project / project's deliverables progress and report to the Project Manager / Team.

Financial Management:

. Track and manage project expenses, including forecasting and budgeting.

. Process and track project-related invoices, payments, and expenses.

. Provide regular financial updates to the Project Manager and stakeholders

Contract Management:

. Maintain project contracts, including but not limited to vendor contracts such as Master Service Agreement, Statement of Work/Work Order, client agreements, and partnership agreements.

Maintain accurate and up-to-date contract documentation

Resource Management:

. Assist with sourcing / hiring of new resources including liaising with suppliers on requirements, arrangement of interviews etc

. Manage resource renewals Ensure timely renewals and notifications

. Faciliate resource onboarding / offboarding formalities

. Maintain resource records

Communication:

. Act as a liaison between project team members, stakeholders, and clients.

. Respond to project-related inquiries and requests.

Administrative Support:

. Provide administrative assistance to the Project Manager/Team, including scheduling meetings, making travel arrangements, and preparing meeting materials.

. Coordinate information for adhoc RFI requests

Documentation/ Data Management:

. Maintain accurate and up-to-date project documentation, including key project artefacts, project plans, status reports, and meeting minutes.

. Ensure all project documents are properly stored and easily accessible.

. Track and update project / resources data and/or metrics to facilitate higher management's analysis and review for decision making.

Requirements:

. Degree in Business Administration/ Banking/ Finance / Project Management or a related field

. Minimum 3 years of IT Project Support experience, preferably in banking/financial industry or other highly regulated industries.

. Have a good understanding of Project Life Cycle and basic understanding of project methodologies such as waterfall and agile.

. Innovative and have past track records of introducing process improvement.

. Very strong organisational and analytical skills, is meticulous with details.

. Highly-motivated self-starter and strong team player and able to work with a high degree of autonomy.

. Excellent communication / interpersonal skills and able to communicate well with senior stakeholders.

. Good attitude, coachable and able to maintain a high degree of confidentiality with the information handled during the course of work.

. Able to multitask, work in a fast paced environment, handle high degree stress and meet deadlines.

Advance knowledge of MS Word, Excel, PowerPoint and SharePoint