Personal Assistant

About The Role

We are looking for a highly capable, resourceful, and growth-oriented individual to work closely alongside the company founder. Someone who learns quickly, stays organized, and thrives in a fast-paced environment.

This role requires a proactive individual who can think independently, adapt to changing priorities, solve problems efficiently, and manage multiple responsibilities with strong attention to detail.

This is not a traditional administrative role.

You will work closely alongside the founder to help turn ideas into actionable plans, coordinate initiatives across the business, explore new opportunities, and ensure key projects are properly organized, followed through, and successfully executed.

If you enjoy learning new things, improving systems, and helping businesses grow behind the scenes, this role may be a strong fit for you.

What Matters Most In This Role

Strong Learning Ability

You are capable of independently learning new concepts through:

• Attending online courses

• Videos & training materials

• Articles & research

• Business case studies

More importantly, you can identify:

• What is valuable to the business

• What is practical and applicable

• What can be realistically implemented within the company

Excellent Summarization Skills

You can process large amounts of information and simplify them into actionable insights.

For example:

Here are the 5 most important points.
This is what applies to our business.
These are the recommended next steps.

You should be able to turn hours of learning material into concise, practical reports.

Strong Execution & Follow-Through

Learning alone is not enough.

You must also be able to:

• Coordinate implementation

• Follow up with departments

• Track progress

• Ensure ideas move into action

You help bridge the gap between ideas and execution.

Organized & Detail-Oriented

As the founder manages multiple projects, ideas, and priorities simultaneously.

You will play an important role in:

• Keeping things organized

• Tracking action items

• Managing follow-ups

• Ensuring important details are not overlooked

Curious & Not Afraid To Ask Questions

We value individuals who are curious, eager to learn, and not afraid to ask questions. You do not need to know everything from day one, but you should be proactive in seeking clarity, learning new things, and continuously improving.

However, you must:

• Be proactive in learning

• Seek for for clarification and ask questions when unsure

• Take initiative to seek clarity and improve

A strong learning attitude is well valued

Key Responsibilities

Research & Learning

• Research new business ideas, tools, systems, SOPs, and operational improvements

• Study online courses, training materials, and educational content

• Analyze and summarize key takeaways into simple reports

Reporting & Strategy Support

• Prepare concise reports covering

• Key learnings

• Recommended implementations

• Potential improvements

• What is not relevant or practical

Execution & Coordination

• Follow up with different departments on implementation progress

• Coordinate tasks and ensure timelines are met

• Assist in turning discussions and ideas into actionable plans

Organization & Operations

• Help organize meetings, priorities, ideas, and schedules

• Prepare meeting notes and action items

• Improve internal workflows and SOPs where necessary

Administrative & Personal Support

• Assist with scheduling, appointments, and operational coordination

• Provide administrative and business support to the founder when required

Key Requirements

• Minimum 2 years of experience as a Personal Assistant, Executive Assistant, or similar role

• Minimum 2 years of driving experience with a valid driving license

• Strong administrative, planning, and organizational abilities

• Excellent written and verbal communication skills

• Proficient in Microsoft Office, Google Workspace, and online productivity tools

• Able to multitask and adapt in a fast-paced environment

• Strong sense of responsibility, ownership, and confidentiality

• Independent, resourceful, and proactive in problem-solving

Preferred Qualifications

• Diploma or Degree in Business Administration, Management, Communications, or related fields

• Prior experience supporting founders, directors, or senior management

• Experience in operations, workflow improvement, or SOP development is a plus

Why Join Us

Work directly with the founder and gain exposure to real business decision-making
Be involved in strategy, operations, implementation, and growth initiatives
Dynamic environment with continuous learning opportunities
Opportunity to make meaningful contributions across different areas of the business
A role with strong long-term growth potential for capable individuals