Personal Assistant (Bilingual - English & Chinese / Requires Extensive Travel)

Company: Black Kylin Investment Pte Ltd
Location: Singapore
Job Type: Full-Time

Industry: Private Equity / Investment Management

Job Description

Black Kylin Investment Pte Ltd is seeking a highly organised and proactive Personal Assistant (PA) to support the Chairman in both personal and business matters. The role includes full secretarial support, administrative coordination, and assistance in organising business-related functions. The candidate must be able to travel extensively and communicate effectively in both English and Chinese.

Key Responsibilities

Secretarial & Administrative Support

• Provide full secretarial support to the Chairman, including calendar management, scheduling meetings, and travel arrangements

• Prepare meeting materials, documents, minutes, and correspondence

• Handle confidential information with discretion

Personal Assistance

• Support the Chairman in personal matters including appointments, personal logistics, and household coordination when required

• Manage personal errands and ad-hoc requests

Business Support

• Assist in business meetings, communication with stakeholders, and follow-up on action items

• Coordinate with internal departments and external business partners

• Assist with preparing / translating presentation materials, reports, and documentations

Events & Hospitality

• Organise business functions such as dinners, meetings, and partner engagement events

• Handle venue booking, guest list management, logistics, and on-site coordination

• Liaise with vendors, restaurants, hotels, and service providers

Travel Requirements

• Arrange extensive domestic and overseas travel, including flight, accommodation, and itinerary planning

• Accompany the Chairman on business trips when required

Requirements

• Degree in Business Administration, Management, or related field

• At least 3-5 years of PA/EA/secretarial experience supporting senior management

• Bilingual in English and Chinese (required to communicate with Chinese-speaking partners and stakeholders)

• Able and willing to travel extensively

• Strong organisational, coordination, and time-management skills

• Excellent communication and interpersonal skills

• High level of discretion, professionalism, and confidentiality

• Experience in organising business dinners, events, or hospitality functions is a strong advantage

• Proficient in Microsoft Office (Word, Excel, PowerPoint)

Skills

• Executive Support / Secretarial Skills

• Calendar & Travel Management

• Administrative Management

• Event Planning & Coordination

• Bilingual Communication (English & Chinese)

• Stakeholder Management

• Business Correspondence

• Microsoft Office (Word, Excel, PowerPoint)