Operations Executive (Admin & Reporting)

Job Summary

We are seeking a detail-oriented and disciplined Operations Executive to support the CEO Office in monitoring daily operations, reporting, and internal processes.

This role plays a key part in ensuring timely reporting, data accuracy, and smooth coordination across departments

Key Responsibilities

1. Reporting & KPI Monitoring

Monitor daily report,

Ensure timely submission and completeness of all required reports

Follow up with departments on missing or delayed reports

2. Data Checking & Validation

Review reports for accuracy and consistency

Perform basic cross-checking of data against supporting information (e.g. internal records, communications, system data)

3. Tracking & Reporting

Track key operational issues. Consolidate and prepare a daily summary.

4. Coordination & Follow-Up

Liaise with different departments to obtain required information

Ensure timely follow-up on outstanding items

Support communication between departments for reporting matters

5. SOP & Process Support

Support adherence to internal SOPs and reporting standards

Assist in maintaining proper documentation.

Requirements

MIN 3 years of experience in operations, admin, or coordination role.

Strong attention to detail and accuracy

Organized and able to manage multiple tasks

Comfortable following up with different stakeholders

Proficient in Microsoft Excel or Google Sheets

Responsible, disciplined, and able to work in a fast-paced environment

Preferred Traits

Meticulous and structured in work approach

Able to identify issues and inconsistencies

Strong sense of accountability

Good communication and follow-up skills