Office Manager LionsBot
Role Purpose
This is not a traditional admin role. As Office Manager at LionsBot, you will oversee Singapore office operations, manage CEO travel logistics, and produce the company's bi-weekly internal newsletter. This is a high-trust, high-reliability role at the centre of the CEO Office you are the person who ensures the office runs without escalation and 250 people across four countries stay informed and connected.
Key Responsibilities
- Singapore Office Operations Manage supplies, facilities, vendor relationships, visitor experience, and new hire administrative onboarding
- CEO Travel Logistics Plan and execute all CEO travel end-to-end: flights, accommodation, ground transport, visas, and pre-trip briefing packs delivered 48 hours in advance across multi-city, international itineraries
- Internal Newsletter Produce the bi-weekly internal newsletter: proactively gather content from all departments globally, draft copy and layout using the existing template, and manage the review-and-approval cycle with the COS
- Logistics Correspondence Handle logistics-related correspondence on behalf of the CEO Office
- AI-Powered Workflows Actively leverage AI tools (e.g. ChatGPT, Claude, Notion AI, or equivalent) for drafting, research, and workflow efficiency
Required Qualifications
- Minimum 3 years of experience in an office management or operations role
- Demonstrated experience managing complex multi-city, multi-country travel itineraries independently
- Bilingual in English and Mandarin (written and spoken) required for liaison with China operations
- Actively uses AI tools (e.g. ChatGPT, Claude, Notion AI, or equivalent) in day-to-day work for drafting, research, or workflow automation
Working location: Changi (will be shifted to Punggol in May 2026)
