At AIA we've started an exciting movement to create a healthier, more sustainable future for everyone.
It's about finding new ways to not only better people's lives, but to better the communities and environments we live in. Encompassing our ambition of helping a billion people live Healthier, Longer, Better Lives by 2030.
And to get there, we need ambitious people who believe in playing an important part in shaping that future. People seeking unmatched career and personal growth opportunities, who are driven to work with, and learn from some of the most inspiring and supportive leaders in the business.
Sound like you Then read on.
About the Role
Ensure smooth day-to-day operations and maintain an organized, efficient, and welcoming office environment for AIA Holdings Pte. Limited. This role is pivotal in supporting employees, managing facilities, and coordinating events to foster a productive and engaging workplace.
Key accountabilities
- Oversee the daily functioning of the office to ensure a seamless work environment.
- Always maintain office space organization and cleanliness.
- Manage seating arrangements and office layout for various teams.
- Organize and execute health and wellness initiatives for employees.
- Coordinate and manage employee engagement events (e.g., Christmas, Chinese New Year).
- Administer vendor contracts and maintain accurate filing systems.
- Oversee company car maintenance, including servicing, rentals, and insurance.
- Manage security and access for employees and visitors.
- Conduct Day 1 office orientation for new employees, including facilities overview and introductions.
- Monitor inventory and order office supplies (stationery, pantry items) to ensure availability.
- Organize timely festive decorations for the office.
- Continuously review and improve office processes for efficiency and cost-effectiveness.
Key stakeholders- Real Estate & Facilities Management: arrange provision of furniture, co-ordinate access cards, courier services, lighting.
- HR: coordinate wellness activities and other events for employees.
- IT: manage and maintain office equipment, including printers, copiers, and other equipment.
- Business Continuity Management: assist with business continuity management activities, including disaster preparedness planning and emergency response.
Minimum Job Requirements
- University degree with at least 5 years of relevant experience.
- Strong communication, interpersonal, analytical, and problem-solving skills.
- Ability to manage tight deadlines and handle sensitive/confidential matters.
- Highly organized, resourceful, and independent in a fast-paced environment.
- Collaborative team player with resilience and adaptability.
- Proficient in MS Office and related applications.
Build a career with us as we help our customers and the community live Healthier, Longer, Better Lives.
You must provide all requested information, including Personal Data, to be considered for this career opportunity. Failure to provide such information may influence the processing and outcome of your application. You are responsible for ensuring that the information you submit is accurate and up-to-date.
