At AIA we've started an exciting movement to create a healthier, more sustainable future for everyone.
Sound like you Then read on.
About the Role
Ensure smooth day-to-day operations and maintain an organized, efficient, and welcoming office environment for AIA Holdings Pte. Limited. This role is pivotal in supporting employees, managing facilities, and coordinating events to foster a productive and engaging workplace.
Key accountabilities
- Oversee the daily functioning of the office to ensure a seamless work environment.
- Always maintain office space organization and cleanliness.
- Manage seating arrangements and office layout for various teams.
- Organize and execute health and wellness initiatives for employees.
- Coordinate and manage employee engagement events (e.g., Christmas, Chinese New Year).
- Administer vendor contracts and maintain accurate filing systems.
- Oversee company car maintenance, including servicing, rentals, and insurance.
- Manage security and access for employees and visitors.
- Conduct Day 1 office orientation for new employees, including facilities overview and introductions.
- Monitor inventory and order office supplies (stationery, pantry items) to ensure availability.
- Organize timely festive decorations for the office.
- Continuously review and improve office processes for efficiency and cost-effectiveness.
Key stakeholders
- Real Estate & Facilities Management: arrange provision of furniture, co-ordinate access cards, courier services, lighting.
- HR: coordinate wellness activities and other events for employees.
- IT: manage and maintain office equipment, including printers, copiers, and other equipment.
- Business Continuity Management: assist with business continuity management activities, including disaster preparedness planning and emergency response.
Minimum Job Requirements
- University degree with at least 5 years of relevant experience.
- Strong communication, interpersonal, analytical, and problem-solving skills.
- Ability to manage tight deadlines and handle sensitive/confidential matters.
- Highly organized, resourceful, and independent in a fast-paced environment.
- Collaborative team player with resilience and adaptability.
- Proficient in MS Office and related applications.
