Office cum Facilities Manager #JTL

Key Responsibilities

Manage front of house functions and support day-to-day facilities services for client's Singapore office located in Ocean Finance Center this involves proactive and routine management to ensure that ISS and client's standards are incorporated into the running of, but not limited to, the following activities:

. Based and work Reception on a fulltime basis.

. Manage Front of House areas and provide high quality customer service to guests and customers including call handling, meeting room arrangement and serve beverages.

. Support staff meetings and events meeting room setup including moving light furniture or supervise vendor for furniture move and setup.

. Support basic audio & visual equipment setup for FOH rooms.

. Manage day-to-day facilities services such as cleaning, critical equipment maintenance activities, interior repair works and coordinate building services.

. Manage the fulltime cleaner including his/her work tasks and performance.

. Support in staff on-boarding and off-boarding facilities processes and desk moves.

. Administrative duties including key management, order pantry and office supplies with inventory tracking, purchase requisition and invoice settlement.

. Health & Safety: trained as a first aider and a fire warden, regular office inspection, replenish H&S supplies, and follow H&S guidelines and regulations.

. Manage facilities vendor performance and site work schedule and completion.

. Vendor management: manage facilities vendor performance, source quotations, issue purchase orders, check invoices, etc.

. Check furniture and equipment inventory.

. Incident Reporting - follow Client's and ISS procedures to report accident and incident, support identifying issues and close out of findings.

. Ad hoc administrative duties as assigned.

. Escorting - Oversee and host visiting contractors for hard services maintenance activities, often out of hours and on weekends.

Job Requirements

. Minimum 3-5 years facilities services or customer service experience, preferably in financial services or hotels.

. Service-oriented, able to anticipate customers requirements & deal effectively with all levels of customers & stakeholders and ensure services are executed in timely and satisfactory manner.

. Able to start work on short notice.

Interested candidates please send in your resume to:

Topaz Liang Huimin (CEI No. R1104500), email to: [Confidential Information]

EA License No: 99C4599