Primary Duties & Responsibilities
Office Administration
- Providing day-to-day administrative support to the GM and leadership team
- Managing licenses (e.g. EHS, laser equipment) and Non-Disclosure Agreement
- Assisting with Government grant project administration
- Coordinating visitor access, reception duties, and entry authorizations
- Coordinating with external vendors like hotels, travel agencies, and insurers
- Handling office supplies, pantry stock, and general workplace upkeep
- Preparing and submitting staff expense claims and reports
- Organizing meetings, internal events, and company functions
- Taking dictation and meeting minutes
- Handling partial purchasing tasks: sourcing, raising Purchase Requisitions
- Maintaining and updating office documentation, contracts, and work instructions
- Undertake special assignment, ad-hoc projects, function or related duties for Operation team as and when required
HR Administration
- Assist HR on people engagement activities, employee lifecycle management, training activities coordination as required
- Prepare on contract renewal documents and managing trade export license control renewal process
- Manage and update periodic reports required by operation team via TMS application
- Documentation and filling updates for employee information
Education & Experience
- Diploma or equivalent qualification
- Preferably minimum 3 years of relevant experience in Office Administration
Skills
- Strong organizational and multitasking skills
- Proficiency in MS Office (Excel, Outlook), Power BI a plus
- Excellent communication and coordination abilities
- A service-oriented mindset and willingness to step in where needed
- Able to maintain confidentiality and work independently with minimal supervision
