Overview
We are a newly incorporated company seeking a proactive and versatile individual to support the day-to-day operations of the office while providing executive assistance to senior management. This dual role requires excellent organisational skills, attention to detail, and the ability to manage multiple responsibilities in a dynamic start-up environment.
Key Responsibilities
(1)Office Management
- Set up and maintain office systems, including filing, supplies, and equipment.
- Manage vendor relationships and office procurement.
- Oversee basic HR administration such as leave tracking, staff onboarding, and maintaining personnel records.
- Ensure smooth running of the office environment and provide general administrative support
(2)Personal Assistant Duties
- Provide direct support to the Managing Director/CEO/Founder, including calendar management, scheduling meetings, and travel arrangements.
- Handle correspondence, prepare reports, and draft documents as required.
- Assist with confidential matters and ensure strict discretion is maintained.
- Coordinate meetings, prepare agendas, and take minutes.
Requirements
- Diploma or equivalent qualification, with prior experience in office administration or executive support preferred.
- Strong organisational and multitasking abilities.
- Proficient in Microsoft Office (Word, Excel, PowerPoint) and general IT tools.
- Excellent communication skills, both written and verbal.
- Ability to work independently in a fast-paced environment and take initiative.
What We Offer
- Opportunity to be part of a new and growing company.
- Exposure to both operational and executive-level responsibilities.
- A supportive environment where your contributions have direct impact.
Reporting to: Managing Director / CEO / Founder
