Office Admin Assistant

Office Admin Assistant

Job Responsibilities:

. Handling and submission of monthly invoices & bills, follow-up and update Finance & suppliers for payment-related stuff (low-mid volume transaction).

. Outdoor errands-running, as and when assigned (1-2 times per month).

. Arrange team-bonding activities, track office supplies, purchase and place orders such as computers/laptops, office stationery, monthly pantry purchasings/top-ups.

. Coordinating with external vendors for delivery of water, purchasing matters etc.

. Update and submit Petty cash excel records.

. Arrange for courier/postage services (FedEx, SF express) as and when needed (very low transaction, 1-2 times every 3 months).

. Update/amend the company assets listing sheet as when they there are allocation of assets to new-joiners, retrieval of assets back from resignees.

. Re-format laptops/computers when resignees left the company.

. Send out Grab birthday vouchers to employees in their birthday month, as and when needed.

. Submission of business agreements such as sales contracts, tenancy agreements, legal contract to Legal colleagues. Handle coordination between Legal colleague and suppliers.

Job Requirements:

. Possess minimum Diploma qualification with 2 to 5 years in Admin/Office Support
. Possess teamwork and able to speak fluent AND write good Chinese (hanyu pinyin) so as to liaise with colleagues in China
. Patient, meticulous, possess great attitude, and have a keen eye for details and initiative to check and prepare documents/paperwork using Excel (must have Excel knowledge such as vlookup, sumif functions)
. Work Location: near Labrador Park MRT (mTower)
. Mon to Fri, 930am to 630pm

Staff Welfare & Benefits

• Comes with 13-mth Annual Wage Supplement (AWS)
• Free office snacks & drinks
• Company provides Group Health & Surgical/Outpatient Medical Benefits

For suitable candidates who are interested and may start work immediately/within short notice, please email resume, expected salary range, notice period & portfolio (if any) to:

Thank you for your time.