About the Role
The HR & Admin Executive will be responsible for a wide range of HR functions and administrative tasks, with a primary focus on maintaining personnel records, supporting recruitment and onboarding processes, and ensuring the smooth running of day-to-day operations. The role involves a combination of HR administration, operational support and assistance.
Responsibilities
Human Resources
- Maintain Personnel Records: Ensure the accurate and up-to-date management of employee data in compliance with company policies and legal requirements.
- Database Management: Regularly update and manage HR databases to ensure all information is accurate and easily accessible.
- Recruitment & Job Ads: Publish job advertisements on relevant platforms, assisting in shortlisting candidates and scheduling interviews.
- Interview Scheduling: Coordinate and schedule interviews between candidates and the hiring team, ensuring a smooth process.
- Prepare HR Reports: Assist in the preparation of monthly and quarterly HR-related reports, including employee turnover, absence reports, and more.
- Employee Inquiries: Respond to employee inquiries related to HR policies, benefits, and other HR-related matters in a timely and professional manner.
- Training Materials: Develop and update training materials to ensure consistency across all learning and development programs.
- Onboarding Support: Assist the HR team with onboarding new employees and ensuring a smooth transition into the company.
Administrative
- Logistics Coordination: Coordinate logistics for both internal and external meetings, ensuring seamless operation, including travel arrangements, venue booking, and material preparation.
- Monthly & Annual Operations: Assist in organizing and managing monthly/annual operations, including meetings, agendas, and event planning (e.g., luncheons, team-building events).
- Ad-Hoc Administrative Support: Provide general administrative support as needed, including document preparation, filing, and responding to email correspondence.
Qualifications
- Education: Diploma in Human Resources, Business Administration, or related field.
- Experience: Minimum of 2-3 years of experience in HR, administration, or a similar role. Experience in a manufacturing or pharmaceutical industry is a plus.
Required Skills
- Strong organizational and time-management skills.
- Excellent verbal and written communication.
- Ability to handle sensitive information with confidentiality.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Attention to detail with a strong ability to multi-task and prioritize.
- Strong interpersonal skills and ability to work in a collaborative environment.
