Company Overview
A truly bilingual preschool providing quality education and care for children, preparing them to be responsible, respectful, competent, and independent lifelong learners in a safe environment that nurtures individual strengths.
Job Summary
Support HR functions across six childcare centres by managing employee records, compliance, benefits administration, and government reporting to ensure smooth operations and adherence to statutory requirements.
Responsibilities
- Assist in managing comprehensive HR functions for six childcare centres to support operational efficiency
- Monitor employee contract expiries, work permit expiries, and confirmation due dates to ensure timely renewals and compliance
- Maintain and update accurate staff personal files for record-keeping and audit readiness
- Prepare monthly HR reports to provide management with up-to-date workforce insights
- Review and ensure HR policies and processes comply with statutory requirements to mitigate legal risks
- Administer staff benefits including leave records, insurance claims, and medical claims to support employee welfare
- Coordinate work pass medical examinations and manage processing and collection of work passes to maintain legal workforce status
- Process training applications and file for training grants when required to support staff development
- Manage employee insurance claims to facilitate timely reimbursements
- Compile monthly relief staff timesheets for accurate payroll processing
- Handle submission of government-required surveys and mandatory documentation to maintain regulatory compliance
- Perform general HR administration tasks such as preparing appointment and confirmation letters to support onboarding and retention
- Prepare and submit all Ministry of Manpower (MOM) and other statutory reports and survey forms to meet government obligations
- Process government-paid maternity leave and childcare leave reimbursements to ensure employee entitlements
- Assist in sourcing accommodation for new foreign workers when required to support staff relocation
- Perform other ad-hoc duties as assigned to support HR team and organizational needs
Preferred competencies and qualifications
- Diploma in Human Resource Management or equivalent qualification preferred
- Minimum 1-2 years of HR administration experience preferred
- Knowledge of Singapore Employment Act and HR-related practices preferred
- Strong communication and interpersonal skills preferred
- Ability to work independently with minimal supervision and provide professional HR advice to management and staff preferred
