HR Executive

Key Responsibilities

Payroll & HR Administration

• Manage the monthly payroll process for Singapore employees, ensuring accuracy and timely payment.
• Handle payroll calculations including basic salary, overtime, allowances, deductions, bonuses, leave and other employee payments.
• Administer CPF contributions, SDL, FWL and other statutory payroll requirements where applicable.
• Prepare payroll reports and conduct regular checks to identify and resolve discrepancies.
• Maintain accurate and up-to-date employee payroll and HR records.
• Work closely with Finance to ensure payroll and employee-related payments are processed accurately.
• Manage employee claims, leave records, attendance and other HR administration.

Work Pass & MOM Matters

• Manage the full process for Singapore work pass applications, renewals, transfers and cancellations.
• Handle work passes including Employment Pass (EP), S Pass and Work Permit, where applicable.
• Ensure employee documentation and work pass records are properly maintained.
• Monitor work pass expiry dates and initiate renewal processes in a timely manner.
• Liaise with the Ministry of Manpower (MOM) and relevant authorities on work pass and employment matters.
• Advise management and employees on work pass requirements and related HR procedures.
• Ensure compliance with applicable Singapore employment and immigration requirements.

HR Operations

• Manage the employee lifecycle from onboarding to offboarding.
• Prepare employment contracts, HR letters and other employee documentation.
• Support employee onboarding, including work pass processing and orientation.
• Handle employee confirmations, transfers, promotions and resignations.
• Maintain personnel files and ensure HR records are accurate and confidential.
• Support performance management and other HR processes.
• Assist with recruitment, manpower planning and employee engagement activities when required.
• Provide HR support and advice to employees and managers on day-to-day HR matters.
• Assist with HR audits, reporting and policy implementation.

Requirements

• Diploma or Degree in Human Resources, Business Administration or a related discipline.
• Minimum 2 years of relevant HR experience in Singapore.
• Strong hands-on experience in Singapore payroll processing.
• Proven experience managing MOM work pass applications, renewals and cancellations.
• Good understanding of Singapore employment practices and statutory requirements.
• Familiarity with CPF, SDL, FWL and other payroll-related statutory requirements.
• Experience handling HRIS/payroll systems.
• Strong attention to detail and ability to maintain accurate employee records.
• Good organizational and time-management skills.
• Ability to work independently and manage confidential information professionally.
• Strong communication and interpersonal skills.