HR Executive

Job Summary

The HR Executive will support HR operations including recruitment, onboarding, employee relations, benefits administration, training, and payroll processing, working closely with the HR team to ensure smooth and compliant HR functions.

Responsibilities

• Assist in daily HR department operations to support efficient workflow and compliance
• Manage recruitment tasks including posting job ads, conducting phone screenings, and scheduling interviews to attract qualified candidates
• Facilitate onboarding by conducting new hire orientation, introducing employees, and preparing necessary documentation to ensure smooth integration
• Maintain and update the HR database to ensure accurate employee records and data integrity
• Support offboarding processes by conducting exit interviews, managing clearance procedures, and handling documentation to ensure proper employee separation
• Process applications, renewals, and cancellations of work passes for foreign workers to maintain legal compliance
• Provide clerical and administrative assistance to the HR Manager to support HR initiatives and daily tasks
• Coordinate training sessions and courses for new employees to enhance skills and knowledge
• Plan and organize company events such as Chinese New Year and Christmas to foster employee engagement and culture
• Respond to employee inquiries regarding HR policies, rules, and regulations to provide clear guidance and support
• Stay updated on local HR news and regulations to ensure HR practices remain compliant and current
• Process payroll data and timesheets accurately to support timely and correct employee compensation
• Perform other ad-hoc duties assigned by the HR Manager to support department needs

Preferred competencies and qualifications

• Diploma in Human Resource Management or related field preferred
• Proficient in MS Excel and Word to manage HR data and documentation effectively
• Strong interpersonal communication skills to engage with employees and stakeholders clearly and professionally
• Problem-solving and critical thinking skills to address HR challenges and improve processes
• Ability to multi-task with attention to detail to manage various HR responsibilities accurately
• Self-motivated team player with good people skills to contribute positively to the HR team environment
• High level of discretion when handling confidential company information to maintain trust and compliance