HR Executive (Payroll)

Job Description:

• Process monthly, accurate, and timely payroll and ensure all payroll practices adhere to the Employment Act and CPF Act.
• Verify employee time and attendance records, including clock-in/out logs, shift hours, overtime, lateness, and leave records to ensure accurate data before processing.
• Maintain and update employee records, bank details, and compensation profiles in the HRMS
• Manage final settlement calculations, including notice pay, leave encashment, severance, and prorated salary for off-boarding employees.
• Reconcile payroll reports with Finance and prepare general ledger payroll journals.
• Address payroll-related queries from employees in a clear, professional, and timely manner.
• Handle statutory tax submissions with IRAS, including annual reporting under the Auto-Inclusion Scheme (AIS / IR8A) and IR21 for resign foreign employee
• Manage Government-Paid Leave claims (maternity, paternity, shared parental and childcare) and NS Make-Up Pay claims, ensuring timely submissions and tracking disbursements.
• Handle mandatory government surveys from the Ministry of Manpower (MOM) and Department of Statistics (e.g., Labour Market Survey, Occupational Wage Survey).
• Facilitate employee insurance claims processing, monitor & follow-up on submission statuses
• Assist in internal and external audit exercises by providing supporting payroll documents, schedules, and reconciliations.

Requirements

• Diploma or Degree in Human Resource Management, Business Administration, Accounting, or equivalent
• At least 4 years of hands-on Singapore payroll and attendance/time-tracking administration experience
• Solid understanding of the Singapore Employment Act, CPF regulations, and IRAS tax guidelines.
• Proficiency in Unit4 Prosoft HRMS/Payroll system
• Strong MS Excel skills (VLOOKUP, XLOOKUP, Pivot Tables, conditional formulas) for reporting
• Familiarity with government portals: CPF EZPay, IRAS myTax Portal, GPL Portal, and NS Portal
• High level of confidentiality, strong numerical aptitude, attention to detail, and good organizational skills