HR and Administrative Executive

About the Role
We are seeking a hands-on HR Executive to oversee day-to-day HR operations for our Singapore retail business. This role is responsible for end-to-end HR administration including work pass management, compliance matters, and employee lifecycle processes. The ideal candidate is detail-oriented, proactive, and able to work independently in a fast-paced retail environment.

Key Responsibilities

Employee Relations & HR Operations

• Prepare employment contracts, HR letters, and maintain employee records

• Manage onboarding and exit processes including documentation and system updates

• Handle employee enquiries and provide HR support to operations teams

• Support disciplinary processes where required

Work Pass Management

• Handle foreign work pass applications, renewals and cancellations

• Monitor work pass validity and quota utilisation

• Liaise with MOM on manpower-related matters pertaining to work pass holders

Recruitment Coordination

• Coordinate recruitment activities including job postings and interview arrangements

• Screen applications and coordinate interviews with hiring managers

Insurance & Claims

• Coordinate insurance matters for retail shops and employees

• Liaise with insurance brokers and service providers

• Monitor policy renewals and documentation

HR Compliance & Administration

• Support government-related submissions (e.g., OED, surveys, reporting)

• Maintain HR documentation and ensure compliance with local employment regulations

• Perform other HR and administrative duties as assigned

Requirements

• Diploma or Degree in Human Resources, Business Administration or related field

• Minimum 2 years HR experience

• Familiar with MOM work pass application procedures

• Good knowledge of Singapore Employment Act and MOM regulations

• Detail-oriented with strong organisational skills

• Able to work independently and manage multiple tasks

• Proficient in Microsoft Excel and MS Office

Preferred

• Experience in retail or F&B industry will be an advantage

• Experience handling foreign workforce will be an advantage