Job Summary:
The HR Admin Assistant is responsible for assisting with the day-to-day HR administration tasks, including recruitment, and supporting other HR functions within the organization. The role requires attention to detail, strong organizational skills, and the ability to work in a fast-paced environment. The ideal candidate will have at least one year of relevant work experience in the F&B industry or a similar field. Knowledge of information technology systems is a plus, and the candidate should be able to start immediately.
Key Responsibilities:
1)Recruitment Support
- Assist in posting job advertisements, scheduling interviews, and communicating with candidates
- Prepare job application summaries, interview documents, and assist in onboarding process
- File and maintain recruitment records and employee documents in an organized manner
2)Administrative & HR Support
- Update and maintain employee files (digital and hardcopy) with confidentiality
- Assist in issuing letters (e.g., offer letters, confirmation letters, increment notices)
- Manage and organize HR documents for audits, MOM inspections, or internal reviews
- Help coordinate HR events, training sessions, and employee welfare initiatives
3)Support to HR Team
- Take instructions from both the HR Executive and Assistant HR Manager to assist with day-to-day operations
- Be proactive in completing assigned tasks and follow through until completion
- Alert supervisors promptly to any discrepancies or issues requiring attention
Qualifications and Requirements:
Education:
- At least Diploma in Human Resources, Business Administration, or related field.
Experience:
- At least 1 year of relevant work experience in an HR role, preferably in the F&B industry or in a similar fast paced work environment.
- Experience in recruitment and general HR administration tasks.
Skills & Knowledge:
- Knowledge of MOM regulations.
- IT system knowledge and proficiency in Microsoft Office (Excel, Word, PowerPoint).
- Experience with HR software or systems is an advantage (Info-tech).
- Strong organizational and time-management skills.
- Attention to detail and ability to maintain confidentiality.
- Strong communication skills (both verbal and written) in English and Mandarin.
Personal Attributes:
- Proactive and able to work independently with minimal supervision.
- Team-oriented and able to collaborate effectively with different departments.
- Ability to multi-task and prioritize workload in a fast-paced environment.
- A positive attitude and willingness to learn.
Additional Information:
- Immediate availability would be preferred.
